Rittman City Council Met in
A Special Meeting
on Monday, July 23, 2007 at 7:00 p.m.

Council Member Richard Lapehn arrived at 7:03 p.m.

James moved to open the floor for public comments, no opposition was stated and motion carried.

Workshop
Discussion with the Architects and the Proposed Contractor Regarding the Recreation Center Roof Replacement
Jeff Day of Harris Day Architecture advised Council received a letter of recommendation approximately 2 ½ weeks ago for hiring the Knoch Corporation and he didn’t have anything new to add, but he and Eric Binsley, Project Manager of the Knoch Corporation, who was the apparent low contractor, were present to answer any questions. Day advised he spent over an hour and half meeting with Eric and his people and the roofing subcontractors to go over the details of the drawings and specifications to make sure they had everything covered. Day advised the Knoch Corporation was anxious and ready to move ahead and have assured him that everything there were concerns about were included in their bid. Day advised as indicated in his letter, they have worked with the Knoch Corporation for over 25-30 years and they have just completed a roofing project over a natatorium with the same roofing system specified for this project so, they know Knoch Corp. has familiarity with the system and the installation requirements being requested. Day advised as a part of the Harris/Day contract with the City, in conjunction with the roofing consultants RoofTec, one of their people must be onsite everyday during construction to make certain contractors and roofing subcontractors are adhering to their specifications and drawings and should anything arise that is unclear or questionable his office would be immediately notified. He advised they also have a requirement from the roofing manufacturer to have a representative present at the site once a week. Day advised they have some good checks and balances in place and they feel they have a good team and it was a complicated project and it was understandable if there were questions.
Council Member Steve Johnson inquired as to how many days they anticipated the project to take (until complete).
Day advised if they receive approval tonight, they anticipate within two weeks they would be able to mobilize and have their pre-construction meeting. He advised they have allowed a two-month variable, which takes them to the end of October although they expect to be done by the early part of October.
Council Member Charles Copley inquired as to whether or not during construction there would be a point where the entire center would need to be closed.
Day advised no, although they may have to temporarily close the front entrance and they have discussed this with the Recreation Director and can arrange for alternate points of entry during that time as part of the natatorium roof ties into the main entrance. He advised most of the work was going to be over the natatorium, which has already been closed down for well over a year.
Copley inquired as to what was involved in color matching the old roof and if it affects the roofing material to be dyed.
Day advised it didn’t and they have had conversations with the roofing manufacturer who will use a sample to color match and it was the same process for a standard color as it was for a special color.
Steve inquired regarding the work in the foyer and the problems with that ceiling discoloring and the moisture if it was related to the other problems.
Day advised it was directly related and the area from the pool roof to the foyer was a direct line of movement and vapor and moisture and the new roofing system would take care of that and why they have to do both (areas) as well as for aesthetics. Day advised there was an allowance in the specifications to allow for cleaning, painting and repair of the inside unless they run into something more than what was visible.
Steve inquired if the end of October date meant finished with construction, cleaned up and ready to swim in the pool.
Day advised yes, and he anticipated them being done with the roofing before that time. He advised once the roofing was complete and they were weather tight, there was extensive cleanup on the inside as they were repainting all surfaces and it should look like the day it was opened several years ago.
Tom Leatherman of DeCourcey Road who is an employee of the recreation center advised they recently painted the surface of the pool itself and inquired as to what would be used to protect that surface.
Day advised as a part of the protection package, plywood would cover the entire pool deck and would be completely protected.
Council Member James Johnson advised he understands Knoch Corporation has experience with roofing, but inquired as to their track record with re-construction of roof projects.
Eric Binsley, Project Manager of Knoch Corporation advised he didn’t have those figures off the top of his head, but he could provide those for Council if they wished.
James inquired if during demolition they find damage in the walls, was there an allowance in the bid for fixing wall damage.
Day advised the specifications do not address the walls and if they would identify something they would bring it to Council’s attention and address it at that point in time.
Copley advised he felt basically they were re-doing the roof because they had a roof that didn’t last and he inquired as to what type of guarantee would be provided for this roof and what was his experience with this material.
Day advised this roof material was a membrane that the roof consultant spent a lot of time researching and it was a new generation product, but it does carry a 20-year warranty plus 2 year 100% labor warranty on the general contractor to follow through on his end. Day advised regarding the question of re-construction, really it was the same as putting a new roof on as they were going down to the structural steel and rebuilding another roof deck, new substrate, new vapor barrier and a new roof system so in a lot of ways it was just like a new roof.
Discussion continued regarding Sarnafil, the roof manufacturer, who was the same manufacturer used on the new Rittman Elementary School.
Rick Hanlon of Olds Avenue inquired if there was a penalty phase if the roof was not completed by the end of October and if so, how many rain delay days were there (included with the specifications).
Day advised yes, there were liquidated damages and he estimated it was approximately $500. a day over the completion date and there were provisions for rain delays. He advised they would document every one of those working days with their on-site member of staff.
James inquired as to the life of the color of the roof since it does have to be dyed.
Day advised he couldn’t speak to that issue directly, but whether it was a standard color or a specially matched color, the fading was going to be the same.
Shawn Vallery of Joshua Drive advised she believed the original roof was shown to be defective and inquired if it was shown to be attributable to the design, the material or the workmanship.
She was informed that question was directly related to the litigation and the City had to be very careful with their response.
Vallery advised she understood, but inquired if it had been determined as to what it was attributable to.
City Manager Boggs advised there have been reports, but those were being argued in litigation and whether or not those findings were determined to be factual, he couldn’t say.
Vallery inquired if it was not known precisely what the cause or failure was originally, how could a company determine that their roof would be fail proof and withstand whatever made the original roof fail.
Mayor Robertson advised it appeared from what he saw in the reports that the rusting came from the inside out and there was moisture between the tectum roof and the steel roof deck that caused the steel to rust. He indicated they would be using PVC material for the new roof structure and it wouldn’t rust. Robertson advised it was a different material and there would be a more comprehensive vapor barrier to keep the moisture out, as there should never have been moisture between those layers. Robertson advised in litigation they were trying to determine what part in the whole process was missed and allowed the moisture to enter. He advised obviously chlorine water causes the rusting to happen faster and cause more damage.
Vallery inquired if this new roof was preventing something by varying the materials as well as the workmanship was going to be very different from what was originally done.
The Mayor advised yes, although the original design of the tectum roof and the metal roof deck has been successful in natatorium design. He advised this was a completely different approach to the situation.
Vallery inquired as the roof gets dismantled, if there would be documentation as to what (caused the problem).
Robertson advised all parties in the litigation have taken documentation as well as sections of the roof will be saved for evidence. Robertson advised they needed to be real careful as it was still in the process of litigation.
Vallery advised she appreciated his explanation, as she didn’t understand if no one was familiar with the cause of the problem, how could they repair it, but apparently there is some understanding of what most likely caused the problem.
Day advised he had a stack of manuals that talk about what they think is up there (in the roof), plus his own professional background and they have addressed it in a way they feel will be satisfactory. Day advised with regards to the warranty, if there was going to be a problem, it would show up within the first two years and the reason for the extra burden on the general contractor in addition to the roof warranty and it was pretty standard in their specifications.
James inquired if during the demolition phase the ductwork for heating and the airflow system inside the pool area would be stripped out and if so, would they install all new or recycle the old.
Day advised the ductwork remains and would be protected to the degree possible. He advised light fixtures would be covered and protected and everything would get scraped clean and painted. Day advised they felt the ductwork could stay in place because it was suspended off the structural steel and wouldn’t be affected. Day advised the roof was made up of tectum planks, which should come up in sections and they were anticipating a fairly smooth take-off (of the roof) although there would be dust and debris.
Carl Jentes of Lane Street inquired if you state the problems with the roof show up in the first couple of years, didn’t 4 or 5 years pass before they discovered this current problem.
Steve advised they discovered problems right away.
Mayor Robertson thanked all for their questions and concerns.

Old Business
a. Ord. No. 7452 An Ordinance of the Council of the City of Rittman, Ohio, Wayne and Medina Counties, Authorizing the Municipal Manager to Enter Into a Contract with the Knoch Corporation of Canton, Ohio for the Roof Replacement and Repairs for the Recreation Center and Declaring an Emergency. Second and Third Reading. Ord. No. 7452 was read on second reading. James moved to suspend the rules and have third reading, all Yeas on roll call and motion carried. Ord. No. 7452 was read on third reading. Telford moved to adopt, all Yeas on roll call and motion carried.

Motion to Adjourn – 7:23 p.m.
Russell so moved, all Yeas on roll call and motion carried.