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Council MinutesA Regular Meeting
on Monday, August 10, 2009
Members Present: Darrell Carey, Lynn Beaumont, Glen Russell and Charles Copley
Members Absent: James Johnson, Richard Lapehn and Mayor William Robertson
Presiding: Glen Russell was appointed as Temporary Chairman in the absence of the Mayor and the President of Council
Invocation was given by: Barbara Brooks, clerk followed by the Pledge of Allegiance.
Motion and Vote to Appoint a Temporary Chairman
Approval of Minutes – July 13, 2009
Copley so moved, upon roll call; Russell-Yes, Beaumont-Yes, Carey-Abstain, Copley-Yes and motion carried.
Approval of Minutes – August 3, 2009
Copley so moved, all Yeas on roll call and motion carried.
Workshop-None
Citizens Forum
Robert Frase of W. Sunset Dr. advised read where Council
held an executive session regarding the purchase of property
for an
Law Director Bower advised municipal purposes were included in R-1 districts.
Frase advised he felt they make it fit their own purpose. He inquired if there were plans drawn up.
City Manager Boggs advised there were no specific plans, but they were just looking and analyzing.
Frase advised it seemed as if they knew how much frontage was needed and if they didn’t have plans drawn he inquired as to how they knew how much frontage was needed.
Boggs advised the only thing they have talked about was if they
needed someday a station No. 2 for
Frase inquired if it would have a chain link fence around it.
Boggs advised those decisions have not been made.
Frase advised it was a possibility. He advised he was not the only resident from that area that was opposed to it.
Rod Britton of Rufener St. advised he had some concerns about that
same issue and he was here to find out as he had heard
rumors around town about
Boggs advised there were no plans to change the zoning. He advised right now the city was just looking at the possibility.
Nancy Pasho of W. Sunset Dr. advised she wanted Council to know that she would be opposed to an EMS station being basically next door to her with the extra sirens and extra traffic.
No further comment.
Old Business
a. Ord. No. 7561 An Ordinance of the Council of the City of Rittman, Wayne
and Medina Counties, Ohio, to Provide for the Issuance of Notes for the Improvement of Part of West Ohio Avenue by Planing and Milling the Existing Concrete Surface and Installing a New Asphalt Surface All Together with the Necessary Appurtenances Thereto and Declaring an Emergency. Second Reading. Ord. No. 7561 was read on second reading. Copley moved to place on third, all Yeas on roll call and motion carried.
b. Ord. No. 7562 An Ordinance of the Council of the City of Rittman, Wayne
and Medina Counties and State of Ohio, Amending the Annual Appropriation Ordinance No. 7531, As Amended According to the Attached Sheet(s) and Declaring an Emergency. Second Reading. Ord. No. 7562 was read on second reading. Beaumont moved to place on third, all Yeas on roll call and motion carried.
c. Ord. No. 7563 An Ordinance of the Council of the City of Rittman, Wayne
and Medina Counties and State of Ohio, Repealing Sections 171.55 (d), 171.56 (j), 171.68 and 171.69 of the Codified Ordinances of the City of Rittman, Ohio. Second Reading. Ord. No. 7563 was read on second reading. Carey moved to place on third, all Yeas on roll call and motion carried.
New Business
a. Ord. No. 7564 An Ordinance of the Council of the City of Rittman, Ohio, to
Approve the Editing and Inclusion of Certain Ordinances as Parts of the Various Component Codes of the Codified Ordinances; to Provide for the Adoption of New Matter in the Updated and Revised Codified Ordinances; to Provide for the Publication of Such New Matter; to Repeal Ordinances and Resolutions in Conflict Therewith; and Declaring an Emergency. First Reading. Ord. No. 7564 was read on first reading. Copley moved to place on second, all Yeas on roll call and motion carried.
b. Ord. No. 7565 An Ordinance of the Council of the City of Rittman, Ohio,
Wayne and Medina Counties, Establishing Section 153.08, Membership, of the Codified Ordinances. First Reading. Ord. No. 7565 was read on first reading. Carey inquired as to the current number of firefighters. Chief Sweigert advised they added two recently so there were 29 currently. Copley agreed and advised the question always comes up whenever they look at paid status as to how many were allowed indicating the reason for this legislation. Beaumont moved to place on second, all Yeas on roll call and motion carried.
c. Res. No. 7566 A Resolution of the Council of the City of Rittman, Ohio,
Authorizing the Municipal Manager, Chief of Police and City Finance Director to Submit an Application for DARE Program Funds for the Fiscal Year 2009-2010 Through the Ohio Attorney General’s Office. First Reading. Res. No. 7566 was read on first reading. Copley inquired as to what funds were required. Boggs advised there were personnel costs. Boggs advised this request was made each year to get the accessory kits only available through this grant and was approximately $2600. He advised there was a question as to whether or not this program could be done this year, but his recommendation was to go ahead and apply for the grant and if they don’t have the program they would decline the funds. Copley inquired if the decision to have this program would be based on personnel availability. Boggs advised that was correct. Copley moved to place on second, all Yeas on roll call and motion carried.
d. Motion to Approve the Conditional Sign Permits for PNC Bank of 20 S. Main
Street Copley inquired regarding the pylon sign if it would be back as far as the current signs location. The clerk advised it was her understanding the sign would be placed in the exact location as the current sign. Copley advised he believed the new one would be an additional 5” higher. Major Harrison III, an agent for PNC bank, advised the setbacks would not overhang on any public right of way and they would adhere to any setback from the right of way. Bower inquired if the new sign would have the time and temp as the old one does currently. Mr. Harrison advised he could address that issue with PNC. Copley so moved, all Yeas on roll call and motion carried.
e. Ord. No. 7567 An Ordinance of the Council of the City of Rittman, Wayne and Medina Counties and State of Ohio, Amending Chapter 171.67 Residency Requirement of the Codified Ordinances. First Reading. Ord. No. 7567 was read on first reading. Copley inquired if this was to basically abide by state law with the decision the Supreme Court made. Bower advised yes. Carey moved to place on second, all Yeas on roll call and motion carried.
f. Ord. No. 7568 An Ordinance of the Council of the City of Rittman, Wayne and Medina Counties, Amending Section 191.11, Collection of Unpaid Taxes of the Codified Ordinances. First Reading. Ord. No. 7568 was read on first reading. Russell inquired regarding the collection fee if there was a set fee. Boggs advised currently there was one law firm handling the delinquent tax cases and he believed they charge 33% and with this ordinance the city would be recouping those costs. Russell inquired if there were a lot of people who haven’t paid their taxes. Boggs advised quite a few. Copley moved to place on second, all Yeas on roll call and motion carried.
g. Res. No. 7569 A Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying them to the County Auditor. First Reading. Res. No. 7569 was read on first reading. Copley moved to place on second, all Yeas on roll call and motion carried.
City Manager’s Remarks
City Manager Larry Boggs advised on behalf of Rittman City Council and the City Manager he would like to present Cindy Mann with a small token of their appreciation for 30 years of service to the City of Rittman.
Boggs invited everyone present to join him for a cake reception after the meeting and say their farewell to Cindy, as this was her last Council Meeting. He thanked Cindy for her service and advised they appreciated it.
a. Approval of Financial Report for July
Copley moved to approve, all Yeas on roll call and motion carried.
b. Finance Director’s Remarks
Finance Director Lucinda Mann thanked Council for allowing her to serve all these years and for letting her try to fill the shoes of the Finance Director. She advised she appreciated everyone and she enjoyed working with everyone and the public who come to the meetings, and jokingly stated she wouldn’t be coming to any meetings to visit them.
Mann advised one of the recommendations from the auditor was to set up a fund for checks that have been outstanding for a long period of time. She advised this would enable them to transfer money from the regular checking account into this fund and set a time frame, which she believed was after 6 years, the money could be returned to the city because it has been unclaimed. Mann advised these were checks that usually were a very small amount and they have tried contacting people and sometimes the mail comes back or they just don’t cash that $5 check. She advised these are checks that have been on the books for years. Mann advised there were payroll checks on the books that have been there since she started in the finance office. She advised they may have to get approval from the State of Ohio Auditor’s Office and at some point would be presenting an ordinance for Council’s approval.
Carey inquired if they had to list them on the state unclaimed funds list.
Mann advised they could, but for the small amount of money involved, as it was probably under $200 total and when people find out the check was only a dollar something then they wouldn’t want to fill out paperwork to get their money. She advised the auditor stated this would probably be easier and most of the people have already been sent letters and were not interested.
Council Remarks
Council Member Lynn Beaumont advised in the short time he has been on Council it was a pleasure to see Cindy on the professional side after seeing her on the personal side for so many years at church and in the community and she was a consummate professional.
Council Member Charles Copley thanked Cindy for her years of service to the city in all the capacities that she served.
Council Member Darrell Carey thanked Cindy for all the time spent and a few more years would have been great. He thanked everyone who attended the meeting and he appreciated the comments from those who spoke about the property on W. Sunset Dr. He advised if it ever came to pass (owned by the city for EMS purpose) he agreed there would be a lot of sirens, but he felt it would be beneficial to the city as a whole.
Council Member Glen Russell thanked everyone for being here tonight. He advised appreciated those who came and spoke for at least asking the questions. Russell thanked Cindy for her 30 years of service and over the years that he has served on Council he has made a lot of phone calls and done a lot of inquiring over the years and she (Mann) has always been polite and very professional about her job and he wished her the best in her future endeavors. Russell advised he tried to talk her into just forgetting about retiring and we would just eat cake and she was worried about the (cost of the) ad (for the finance director position) and he told her they (city) could eat that too and she refused (the offer). Russell thanked Cindy and advised he hoped she would come back to visit. He inquired regarding Caraustar as to where that issue stood.
Boggs advised there really hasn’t been any change since he reported to Council the last time. He advised they were still in Chapter 11 bankruptcy and he was basically begging the corporate attorney to do something in cooperation with the city. Boggs advised there were all these Brownfield grants available and they could still own the property and we (city) could get the grants in cooperation with them, but for some reason they will not cooperate. He advised their attitude was that they want to donate the entire property to the city, but that would include the active EPA landfill, which the consultant for the city advised him that it would take approximately 1.5 million maintain that over the next ten years to EPA standards. Boggs advised we, as a city cannot afford to take on that kind of liability without any specific project and there won’t be any project unless the land was available and ready to go.
Russell advised he would like to thank Council for the honor of serving as Chairman tonight. He advised he hoped everyone would stay after the adjournment and wish Cindy “good luck” and have a piece of cake.
a. Approval of Vouchers 51409 thru 51574 Including Then and Now
Certificates Questions were asked about #’s 51441, 51527, 51531, 51532, 51571, 51416 and 51438. Carey moved to approve, all Yeas on roll call and motion carried.
Adjournment: 7:43 pm
Copley so moved, all Yeas on roll call and motion carried.
________________________________Mayor
__ ______________________
Clerk of Council
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